Below is a list of required forms to complete and return before payment can be issued from Columbia University. You may not work at Columbia GSAPP until all required forms have been submitted to the Dean’s Office.

The forms should be completed in blue or black ink with your original or digital signature and submitted to Nicholas Roberts, Assistant Dean, either in person at 403 Avery Hall, 1172 Amsterdam Avenue, New York, NY 10027, or via email at njr2138@columbia.edu. If emailing forms, please password-protect the documents and share the password in a separate email.

Please note that we cannot submit your appointment to the Human Resources Office until we have all of the required and completed forms/documents listed below. Late submission will result in payment delays.

1. I-9 Form – To be completed in person in the I-9 Office, 208 Kent Hall, on or before your first day of work. You will not be allowed to work or be paid if this form is not completed. For instructions click here. The list of acceptable documents you will need to present can be found on the U.S. Citizenship and Immigration Services website.

2. Signed Offer Letter

3. Employee Information Form

4. W-4 (Federal Tax Form)

5. Other tax forms as applicable
   a. IT-2104 (New York State Tax Form, for NY residents only)
   b. IT-2104.1 (NYS Non-resident Tax Form, for non-NY State residents only)
   c. New Jersey tax forms (if applicable)
   d. Tax treaty forms (Form 8233, for Nonresident Aliens [NRA], if applicable)

6. Visa Documents as applicable:
   Nonresident Aliens
   a. Copy of passport identification page
   b. Visa / Visa Stamp in passport
   c. I-20 / DS-2019 / I-797 (Visa Certificate)
   d. I-94 (US Customs Arrival record)
   Permanent Residents
   a. Permanent Resident Card

7. Race/Ethnicity Form – This form is required. If you choose not to identify your race, please select “I do not wish to disclose.”

1. Signed Offer Letter

2. Employee Information Form

Columbia issues semi-monthly checks according to the University pay calendar. Please see below for payment schedule:

• Summer pay period is June 1 – August 31
  
• Fall pay period is September 1 – December 31
  
• Spring pay period is January 1 – May 31
  

The University pay calendar is found on the University’s Human Resources page (maroon rows).

It is strongly suggested that you sign up for direct deposit.

How to Set Up Direct Deposit

1. Go to My.Columbia
2. Click on People at Columbia (PAC) under Resources
3. Enter your UNI and password on the authentication page
4. Click on Payroll & Compensation
5. Add/Update your direct deposit information

Video: Setting Up Direct Deposit in PAC

Note: when you click on the video link, you will be asked to sign in with your UNI and password. Once on the page, simply click the blue “Enroll” button to begin.

If re-appointed, you may need to sign up again for direct deposit as the University periodically removes this information from the system.

Paper checks are mailed to the mailing address on file.